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Admin Console

1. Admin Console

What is an Admin Console? Only the Organization Manager can access the Admin Console. By using the console, the admin can better manage the space and its members. The console can only be accessed by the Organization Manager, even for paid institutions.

a. Go to the Admin Console

Admin of institutions can show up in spaces as admin or as individuals.
Go through the Admin Console
Click on the button to go to the Admin Console page.
Only show the button to the institution admin.
By going through the console page, admins will show up in a space as an admin profile.
Go through CLASSUM
Click on the button to go to the institution main page .
If you want to appear as a member (and not an admin), go to a space through the CLASSUM page.
By going through the main page, you will show up in space as an individual profile.

b. Admin console notification center

Institution admins who aren't part of the space can also quickly check in and take action through the Notification Center.
Admin Console → Click bell icon on the top-right corner()
Notifications You May Receive
Course approval request notifications
Space creation notifications
Other types of notifications will be added in the future.

2. Organization

You can check an institution’s information and creation code. You can change the space’s tags and functions when setting up institutions.

a. Organization info

You can change the space representative’s name and phone number through the information page.

b. Profile Card

Organization members can view each other's profile cards.
① Go to Admin Console → ② Click on Organization Settings → ③ Select Profile Card → ④ Change the order and select fields to display → ⑤ Preview and Save → Done
The organization administrator can set up member information fields such as student ID, major, employee ID, team, etc. to be displayed to other members in the space. Learn how to add member information fields
The Organization Admin can also set the order of information displayed on the profile card.

c. Integration

You can use more advanced AI by integrating CLASSUM with OneDrive.
You can integrate OneDrive (SharePoint) in the Admin Console → Organization Settings → Integration.

d. Default tab for Ultimate, Enterprise

If your organization is on the Ultimate or higher plan, you can set the default tab that members see when they first sign in by choosing between My Space and Library.

3. Members

a. Member Lists

1.
Current Members: See all of the members in a organization.
2.
Pending Invitations: See all the accounts that received invitation but has not enter the space.
3.
Filter: Use filters to quickly find members. You can find members based on their status, access level, date of last visited, and the Member Info Fields that you added.
4.
Pending : You can see the lists of members where invitations have been sent, but not have entered yet.
Re-invite: Send an invitation email again to members who have not yet joined the organization.
4.
Search Member: Search for members using names and emails. You can also search for values of Member Info Fields set by the organization.
5.
Export List: You can download the list of members' information in .xlsx format.
6.
Invite: You can invite organization members at once.
You can copy and paste from your file up to 500 email addresses.
You can invite institutions as well as spaces all at once.
7.
Remove: In the Admin Console, you remove multiple members in different spaces. If you want to remove only from a specific space, please use the member management in that space.
8.
Edit: You can edit the profile picture, name, and other information except for Organization Admin.

b. Member Info Fields

You can add Member Info fields to the information set by default.
Add Fields: You can add various types of Fields such as text, number, date, single/multiple Select.
Apply Changes: After editing, click Apply Changes to be reflected in the Member Info Field within the organization.
Change Order: The order of default Info Fields and Member Info Fields can be adjusted by the administrator. Changes in order will be reflected in the member list.
More: Member Info fields that you have added can be modified or deleted.
Apply changes: Newly added Fields can be modified immediately when participants access the Space.

c. Permissions

Organization admin can grant or revoke Space Creation Code permissions to members of our organization.
You can grant permissions by navigating to the following menu on the Admin Console page:
①Members → ②Permissions → ③Create Space or Invite External Account → ④Grant permission
① Grant permissions through code sharing
After activating the space creation code, share the code with members.
Members can use the shared code to create spaces themselves.
To revoke a member's space creation permission, delete () the member on the space creation permission management page.
The space creation code only needs to be entered once.
Even if the code is deactivated or refreshed, members who have already received the code will still have their creation permission maintained.
② Grant permission through search
This is a method of directly granting authorization by searching for a member.
Members can be searched by name or email.
To revoke a member's space creation permission, simply delete () the member on the space creation permission management page.

d. Permission for Ultimate, Enterprise plan

For institutions on the Ultimate or higher plan, you can also manage library content upload permissions here.
Customize your library for your institution by granting permissions to members.
The default permission to upload content to the library is only granted to institutional administrators.
This is how you find members and grant them permissions directly.
You can search for members by name or email.
To revoke permissions, simply delete the member from the Manage external account invitation permissions page ().
You can grant permissions to all members in bulk in the advanced settings at .

e. User group

Create and manage user groups with any combination of members you want.
Creating a group
You can create a group of your choice by clicking the Create a new group button on the User Groups tab.
Simply enter a group name and group description and proceed to create a new group.
Managing group member
① Search : You can search for members in the group by name or email.
② Add members : Members of the group can be selected by hand or added in bulk by entering their emails.
③ Delete members : If you proceed to delete, the member will disappear from the group (but will remain in the organization).
Group details
① Group details : You can edit the group name and group description.
② Group permissions : You can check the permissions granted to the group. You can grant/delete permissions to the group in [Member > Permissions].
③ Additional settings : You can delete the group. Even if you delete the group, the members are still kept in the organization.

4. Spaces

a. Spaces

1.
Current Spaces: See all spaces in an institution.
2.
Filter: Use filters to quickly find spaces. Space name, status, admin/participants, etc.
3.
Search Space: Search for space name, date of creation, name, etc.
4.
Export List : Export space list data in .xlsx format file.
5.
Create Space: Organization Admin can also create spaces.
6.
Enter Space: Go into each of the spaces.
7.
Duplicate: You can duplicate a space from the admin console.
8.
Download Challenge PDF : You'll only get a PDF of the challenge posts in your space. There's also a PDF sign-in sheet for each challenge, which can be used for post-course reporting.

b. Enrollment Management

You can check the members who have enrolled for the contents in the external content section in the libraryand approve/dismiss them.
① Space Registration
You can see the space registration history from the institution members
Only members approved by the institution administrator can enter the corresponding space.
② Content Marketplace Course Enrollment
If your organization is using external content in the content marketplace, you can check your members' enrollment history here.
Members can take the course only after it is approved by the organization administrator.

c. Space Info Fields

You can create your own fields for your organization spaces, with names and different types.
You can change the order of fields to quickly see the most important information first.
① Create a field : You can add different types of fields such as text, number, date, etc.
② Apply changes : After modifying, press Apply changes to reflect the spatial information fields in your organization.
③ Change the order : The order of the default and custom fields can be adjusted as desired by the administrator. The changed order will be reflected in the space list.
④ Delete : You can delete the added custom field. The default field values cannot be deleted.

d. Bulk post

At Admin Console, go to Spaces Bulk Post → and click Create Post.
1.
You can post to multiple spaces of your choice at once
Pin → You can make the post to be pinned on top
Urgent Notice → Send a push notification to all members in the space(s).
Select Spaces → Select from all spaces within organization.
You can add Space to Selected space using (+) and deselect them using (-)
2.
You can schedule your posts to go live at a time of your choosing.
3.
You can delete your bulk post and all posts will be deleted in all spaces.
Three dots button (...) → Click Delete.
Please note that once you click Delete, all posts in all selected spaces will be deleted and you cannot undo this action.

e. Space Settings

① Term: Every semester or year, you can add new information. New information will appear automatically in new spaces. If you want to edit the information in an existing space, go to settingsSpace SettingsSpace information.
② Tag : When creating a new space, you can set the tags. New tags will appear automatically in new spaces. If you want to change the tags in an existing space, go to your space → community → left side bar.
③ Role : When creating a new space, you can set the roles of admin and participants. New roles will appear automatically in new spaces.
If you want to change the roles in an existing space, go to space SettingsManage roles
④ Tap Menu : Set a default tab in the new Space. You can see previews of these settings both on web and app. After the default tab is set in the Admin Console, it will be applied to all the spaces created after the setting.
You can also set the tab menu individually according to the purpose of the Space in the Space Settings.

5. Library

The Library feature is available on the Ultimate plan and above.

6. Total Course Records

Full course history is available on the Ultimate plan and above.
You can add external attendance history as well as content attendance history for all members.
① Total course records : You can view a member's history of taking CLASSUM partnership content.
② Import history : You can manually add course data from outside of CLASSUM.

7. Plan Details

In the rate information page, you can see the number of members in an institution per day and month as well as video watch time.
 Please consult directly with our CLASSUM expert. We'll do our best to resolve your issue. Speak to our CLASSUM expert via 1-on-1 support